Policy Manual

Board Clerk
Roseann Coles
(208) 459-7442 x3002
Email: colesr@notusschools.org
Fax: (208) 453-1027

Our policy manual is divided into sections with the most current board approved policies. All policies will be posted in a timely manner following board approval.

1000 Board of Trustees

Policies

1000 Legal Status and Operation

1010 Organization and Classification

1100 Membership

1110 Membership

1110P Candidate Edification

1120 Taking Office

1120P Oath of Office

1130 Resignation

1140 Vacancies

1200 Annual Organizational Meeting

1205 School Board Powers and Duties

1210 Qualifications, Terms, and Duties of Board Officers

1220 Clerk

1230 Duties of the Treasurer

1240 Duties of Individual Trustees

1250 Committees

1260 Authorization of Signatures and Electronic Signatures

1300 District Policy

1303 Polices and Procedures to Review Annually

1310 Administrative Procedures

1313 Conflicting Policies and Procedures

1315 District Planning

1320 Management Rights

1400 Board/Staff Communications

1405 School Board Use of Email, Social Media, and District-Provided Electronic Devices

1410 Board/Superintendent Relationship

1420 Trustee Expenses

1430 Trustee Insurance

1440 Board Participation in Activities

1500 Board Meetings

1500B Board Meeting Operating Procedure

1500P Board Meeting Procedure

1510 Open Meeting Law Compliance and Cure

1525 Board Meeting News Coverage

1600 Code of Ethics for School Board Members

1645 Board Development Opportunities

1610 Conflict of Interest

1615 Trustee Spouse Employment

1620 Annual Goals and Objectives

1630 Evaluation of Board

1640 In-Service Conference for Trustees

1650 New Board Member Workshop

2000 Instruction

Policies

2000 Goals

2100 Curriculum Development and Assessment

2110 Lesson Plan

2110C Lesson Plan - Remote Instruction

2120 Program Evaluation and Diagnostic Tests

2130 Research Studies

2140 Student and Family Privacy Rights

2140F Student and Family Privacy Rights - Consent Form

2150 Copyright

2150P Copyright Compliance

2200 School Year, Calendar, Instructional Hours

2210 School Closure

2210P1 School Closure Procedure

2210PC Health Emergency Related School Closure

2220 Pre-Kindergarten Programs

2230 Grade Organization

2240 Class Size

2300 Guidance and Counseling

2303 Required Elementary Instruction Offerings

2305 Nutrition Services

2307 Physical Activity Opportunities and Physical Education

2310 Nutrition Education

2320 Health Enhancement Education

2325 Driver Training Education

2330 Community and Adult Education

2340 Controversial Issues and Academic Freedom

2345 Speakers in the Classroom and at School Functions

2345P Controversial Speakers Procedure

2350 Student Religious Activity at School

2355 Release Time

2360 Interscholastic Activities

2370 Homebound, Hospital, and Home Instruction

2370P Homebound, Hospital, and Home Instruction Procedure

2375 Service Animals in Schools

2380 Elementary and Secondary Education Act Waiver

2385 English Learners Program

2390 Limited English Proficiency Program

2395 Idaho Digital Learning Academy Classes

2410 Section 504 of the Rehabilitation Act of 1973

2410P Section 504 of the Rehabilitation Act of 1973 ("Section 504") Procedure

2415 Supporting Students with Characterisitcs of Dyslexia

2420 Parent and Family Engagement

2420P Title I Parent Involvement

2425 Parental Rights

2425F Efforts to Notify Parent/Guardian of Changes in Student Health or Well-being

2425P Parent/Guardian Notification of Changes in Health and Well-being Procedure

2430 Gifted and Talented Program

2435 Advanced Opportunities

2440 Alternative Credit Options

2450 Contracted Student Services

2460 Extended Learning Opportunities

2500 Library Materials

2500F Permission Slip to Check Out Restricted Access Library Materials

2510 Selection of Library Materials

2510P Selection of Library Materials Procedure

2520 Curricular Materials

2530 Learning Materials Review & Reconsideration

2530F Request for Review & Reconsideration of Learning Materials

2540 Selection, Adoption, and Removal of Curricular Materials

2550 Field Trips, Excursions and Outdoor Education

2550F1 Extended Field Trip Request Form

2550F2 Extended Field Trip Liability Form

2550F3 General Field Trip Request Form

2550F4 General Field Trip Permission Form

2550P1 Extended Field Trip Procedure

2550P2 General Field Trip Guidelines

2560 Contests for Students

2570 Use of Commercially Produced Video Recordings

2570F Parental Movie Opt-Out/Consent Form

2600 Promotion/Retention

2605 Advancement Requirements (Grades 6 through 9)

2610 Advancement Requirements (9-12)

2620 Grading and Progress Reports

2622 Credit by Examination

2625 Parent-Teacher Conferences

2630 Homework

2700 High School Graduation Requirements

2700P High School Graduation Requirement Procedure

2710 Alternative Measure to the Idaho Standards Achievement Tests

2720 Participation in Commencement Exercises

2800 Objectives

3000 Students

Policies

3000 Entrance, Placement, and Transfer

3010 Open Enrollment

3010F Open Enrollment Application - English

3010F Open Enrollment Application - Spanish

3010PA1 Open Enrollment Procedure

3020 Enrollment and Attendance Records

3020P Enrollment and Attendance Records Procedure

3030 Part-Time Attendance/Dual Enrollment

3031 Extracurricular Activities - Eligibility for Students not Enrolled for Academic Activities

3040 Compulsory Attendance

3040F1 Compulsory Attendance Form - County Prosecutor's Office

3040F2 School Truancy Referral Form

3050 Attendance Policy

3060 Education of Homeless Children

3070 Students of Legal Age

3080 Attendance by Out of State Students

3085 Title IX Sexual Harassment, Discrimination, and Retaliation

3085F1 Title IX Notice of Investigation and Allegation Template

3085F2 Title IX Sexual Misconduct Reporting Form for Students

3085P Title IX Sexual Harassment Grievance Procedure, Requirements, Definitions

3090 Foreign Exchange Students

3090P Foreign Exchange Students Procedure

3100 Programs for At-Risk/Disadvantaged Students

3200 Student Rights and Responsibilities

3220 Student Use of Buildings: Equal Access

3225 Student Clubs: Equal Access

3225B Student Clubs - Background

3225F Student Clubs Risk Management Plan

3230 Student Government

3240 Student Publications

3250 Distribution and Posting of Materials

3255 Student Dress

3265 Electronic Communication Devices (including recording devices)

3270 District Provided Access to Electronic Information Services and Networks

3270F Internet Access Conduct Agreement

3270F1 Chromebook Program Device Agreement

3270P Acceptable Use of Electronic Networks

3275 District Provided Mobile Computing Devices - Students Allowed to Take Devices Home

3280 Equal Education, Non-discrimination, and Sex Equity

3285 Relationship Abuse and Sexual Assault Prevention and Response

3290 Sexual Harassment/Intimidation of Students

3290F Harassment Reporting Form for Students

3295 Hazing, Harassment, Intimidation, Bullying, Cyber Bullying, Menacing

3295F Hazing, Harassment, Intimidation, Bullying, Cyber Bullying, Menacing Complaint Form

3295P Hazing, Harassment, Intimidation, Bullying, Cyber Bullying, Menacing Procedure

3296 Bullying Awareness Week

3300 Drug Free School Zone

3305 Prohibition of Tobacco Possession and Use

3310 Gangs and Gang Activity

3320 Substance and Alcohol Abuse

3330 Student Discipliine

3335 Academic Honesty

3340 Corrective Actions and Punishment

3340P Corrective Actions and Punishment Procedures

3345 Restraint and Seclusion

3350 Detention

3365 Student Sex Offenders

3370 Searches and Seizure

3370P Searches and Seizure Procedure

3380 Extracurricular and Co-Curricular Participation Policy

3380P Extracurricular and Co-Curricular Participation Procedure

3390 Extra- and Co-Curricular Chemical Use Policy

3410 School Sponsored Student Activities

3420 Student Fund Raising Activities

3430 Distribution of Fund Drive Literature Through Students

3440 Student Fees, Fines, and Charges/Return of Property

3450 Student Vehicle Parking

3450F Student Vehicle Parking Application

3460 School-Related Foreign Travel by Students

3500 Student Health/Physical Screening/Examinations

3500F Notice of Health Services

3505 Concussion Guidelines

3505F1 Acknowledgement of Receipt of Concussion Guidelines

3505F2 Authorization to Return to Play or Participate in Student Sports

3510 Student Medicines - Assistance in Self-Administration of Medicines by Students

3510F1 Authorization for Self-Administered Medication

3510F2 Indemnification/Hold Harmless Agreement for Self-Administration of Medication

3520 Contagious or Infectious Diseases

3525 Immunization Requirements

3530 Suicide

3540 Emergency Treatment

3545 Student Interviews, Interrogations, or Arrests

3550 Removal of Student During School Hours

3550P Removal of Student During School Day Procedure

3560 Video Surveillance

3565 Termination of Driving Privileges

3570 Student Records

3570F Notification to Parents and Students of Rights Concerning a Student's School Records

3570P Maintenance of School Student Records

3575 Student Data Privacy and Security

3580 Relations with Non-custodial Parents

3610 Records of Missing Children

3620 Transfer of Student Records

3630 Late Work Policy

3640 Meal Charging Policy

3297 Names, Pronouns, and Titles

4000 Community Relations

Policies

4000 Goals

4100 Public Relations

4105 Public Participation in Board Meeting

4105F Request to Address the Board

4110 Public Complaints and Suggestions

4120 Uniform Grievance Procedure

4120F District Complaint Form

4130 Public Access to District Records

4130F District Record Request

4140 Visitors to the School

4150 Accommodating Individuals with Disabilities

4160 Parents' Right-to-Know Notices

4180 Community Involvement in Student Nutrition and Exercise

4200 School-Support Organizations

4210 Community Use of School Facilities

4210F Application and Agreement for Use of School Facilities

4210F2 Hold Harmless Agreement for Use of District Facilities

4210P Community Use of School Facilities Procedure

4225 Equipment Usage

4230 Use of School Property for Posting Notices

4240 Distribution of Fund Drive Literature Through Students

4260 Records Available to the Public

4260F District Records Request Form

4300 Conduct on School Property

4310 Contact with Students

4320 Disruption of School Operations

4325 Abuse of School Personnel

4330 Spectator Conduct and Sportsmanship for Athletic and Co-Curricular Events

4340 Spectator Attendance at Activity Practice and Events

4400 Relations with Law Enforcement and Child Protection Agencies

4410 Investigations and Arrest by Police

4420 Visits to District Property by Sex Offenders

4420F1 Letter to Parents Regarding Visits to School by Convicted Sex Offenders

4500 Public Gifts/Donations to the School

4500R Public Gifts/Donations to the School - Regulations

4510 Public Gifts to the Schools: Donations of Material/Equipment Affecting Building Structure or Maintenance

4520 Soliciting and Accepting Grants or Donations

4600 Volunteer Assistance

4600F1 Volunteer Application

4600F2 Volunteer Criminal History Records/Fingerprint Check Request

4600F3 Volunteer Guidelines and Expectations

4600F4 Criminal History Record Check

4600 Volunteer Assistance Procedures

5000 Personnel

Policies

5000 Board Goal - Personnel

5100 Hiring Process and Criteria

5100F1 Authorization for Release of Information

5100F2 Request to Employer

5100F3 Request for Verification of Certificate

5105 Certificated Personnel Reemployment

5107 Informal Review

5110 Criminal History Background Check

5120 Equal Employment Opportunity and Non-Discrimination

5125 Reporting New Employees

5200 Applicability of Personnel Policies

5205 Job Descriptions

5210 Work Day

5220 Assignment, Reassignment, and Transfers

5230 Accommodating Individuals with Disabilities

5240 Sexual Harassment/Sexual Intimidation in the Workplace

5240F Sexual Harassment/Intimidation in the Workplace Policy Acknowledgement

5250 Certificated Staff Grievances

5260 Abused and Neglected Child Reporting

5260F Report of Suspected Child Abuse, Abandonment, or Neglect

5265 Employee Responsibilities Regarding Student Harassment, Intimidation, and Bullying

5270 Personal Conduct

5280 Code of Ethics

5285 Solicitations

5300 Political Activity Staff Participation

5310 Tobacco Free

5320 Drug- and Alcohol-Free Workplace

5320F Drug and Alcohol Abuse Testing Acknowledgement

5320P Drug and Alcohol Abuse Testing Program and Procedures

5325 Employee Use of Social Media Sites, Including Personal Sites

5325P Recommended Practices of Use of Social Media Sites, Including Personal Sites

5330 Employee Electronic Mail and On-Line Services Usage

5330F Computer Use Agreement

5335 Employee Use of Electronic Communication Devices

5340 Evaluation of Certificated Personnel

5360 Dress and Appearance

5370 Non-School Employment by Professional Staff Member

5400 Leaves of Absence

5410 Family and Medical Leave

5410P Family and Medical Leave Procedure

5412 Jury Duty

5413 Witness for Court Appearance Leave

5420 Long-Term Illness/Temporary Disability

5420P Long-Term Illness/Temporary Disability Procedure

5430 Insurance Benefits for Employees, Trustees

5440 School Holidays

5450 Vacation Leave

5460 Workers' Compensation Benefits

5470 Leaves of Absence - Military Leave

5490P Tuition Reimbursement Procedures

5500 Personnel Files

5500F2 Request to Employer

5500P Procedures for Releasing Personnel Records to Hiring School Districts

5600 Staff Health

5610 Prevention of Disease Transmission

5700 Substitutes

5710 Teachers' Aides/Paraprofessionals

5720 Volunteers/Contractors

5725 Private Service Providers/Consultants

5730 Volunteer Authorization to Release Information

5740 Reduction in Force

5740P Reduction in Force Procedure

5740PA2F RIF Alternate Procedure 2 Form

5750 Employing Retired Teachers and Administrators

5800 Classified Employment, Assignment, and Grievance

5800P Classified Employment, Assignment, and Grievance Procedure

5810 Compensatory Time and Overtime Classified Employees

5815 Employee Compensation Non-Annualized Election

5820 Evaluation of Non-Certified Staff

5830 Drug and Alcohol Testing for Bus and Commercial Vehicle Drivers

5830P Drug and Alcohol Testing for Bus and Commercial Vehicle Drivers Procedures

6000 Administration

Policies

6000 Goals

6100 Superintendent

6100P Board/Superintendent Relations

6200 District Organization

6200P District Organizational Chart

6300 Duties and Qualifications of Administrative Staff Other Than Superintendent

6310 Employment Restrictions for Administrative Personnel

6320 Evaluation of Administrative Staff

6330 Professional Growth and Development

6400 Principals

7000 Financial Management

Policies

7000 Goals

7100 Budget and Program Planning

7110 Budget Implementation and Execution

7120 Budget Adjustments

7200 Accounting System Design

7210 GASB Statement 34 (Accounting System)

7218 Federal Grant Financial Management System

7220 Documentation and Approval of Claims

7225 District Financial Fraud and Theft Prevention

7230 Financial Reporting and Audits

7235 Fiscal Accountability and IDEA Part B Funds

7235F1 Federal Funds Semi-Annual Certification Form

7235F2 Personnel Activity Report

7235F3 Multiple Cost Objective Time and Effort Certification

7235P Written Compensation Procedure (Time and Effort)

7237 Retention of Records Relating to Federal Grants

7240 Federal Impact Funds

7240B Federal Impact Funds (Background)

7240P Federal Impact Funds Procedure

7250 Fund Accounting System

7260 Student Activity Fund

7270 Property Records

7300 Revenues

7305 Investment of Funds

7310 Advertising in Schools/Revenue Enhancement

7320 Allowable Uses for Grant Funds

7320P1 Determining Necessity and Reasonableness of Expenses

7320P2 Selected Items of Cost

7400 Procurement Management System

7400P1 Procurement Under a Federal Award

7400P2 Procurement Methods Under a Federal Award

7400P3 Requirements and Restrictions for Procurement Under a Federal Award

7400P4 Federal Contract Administration

7405 Public Works Contracting and Procurement

7407 Public Procurement of Goods and Services

7420 Personal Reimbursements

7430 Travel Allowances and Expenses

7440 District Credit Cards

7450 Federal Cash Management Policy

7450P1 Timely Obligation of Funds

7450P2 Program Income

7500 New Fees or Increase of Fees

7600 Declaration of Financial Emergency

7600F Declaration of Financial Emergency Resolution

7600P Declaration of Financial Emergency Process

8000 Non-Instructional Operations

Policies

8000 Goals

8100 Transportation

8105F COSSA Transportation

8105F Extra Curricular Transportation Liability Waiver

8110 Safety Busing

8115 Maximum Drive Time

8120 Bus Routes, Stops, and Non-Transportation Zones

8130 Transportation of Students with Disabilities

8140 Student Conduct on Buses

8150 Unauthorized School Bus Entry

8160 Contracting for Transportation Services

8170 District-Owned Vehicles

8170P District Owned Vehicles Procedure

8180 Driver Training and Responsibility

8185 Use of Wireless Communication Devices by Bus Drivers

8190 Emergencies Involving Transportation Vehicles

8195 District Vehicle Idling

8200 Healthy Lifestyles

8205 District Wellness Policy

8210 District Nutrition Committee

8220 Food Services

8230 District Nutrition Standards

8235 Water Consumption/Water Bottle Policy

8240 School Meals

8250 Guidelines for Food and Beverages Sales

8300 Emergency & Disaster Preparedness

8320 Fire Drills and Evacuation Plans

8400 Activity Trips

8500 Risk Management

8510 District Safety

8520 Inspection of School Facilities

8530 Property Damage

8600 Records Management

8605 Retention of District Records

8610 Health Insurance Portability and Accountability Act

8700 Computer Software

9000 School Facilities

Policies

9000 Goals

9100 Use and Disposal of School Property

9200 Contractor License, Surety Bonds and Insurance

9300 Operation and Maintenance of District Facilities

9400 Safety Program

9500 Security

9550 Cybersecurity and Data Breach Response

9600 Facilities Operations

9605 Facilities Separated by Sex

9610 Waste Management and Recycling

9700 District-Wide Asbestos Program

9705 Hazard Mitigation - Chemistry Lab Disposal

9800 Naming of School Facilities

9802 Display of National Motto

9805 Memorials on School Grounds

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